Candidate terms that match how your agency engages, screens and places people

This is a document-led service for the candidate terms and conditions your agency wants candidates to accept or work under. It covers the legal drafting, review of your candidate engagement setup, and revisions to settle the wording. The document can address matters such as candidate obligations, consent wording, communications, privacy-related clauses, conduct expectations and withdrawal or termination points. It does not include broader HR management, dispute representation, technical rollout, security remediation or ongoing legal support after the document is completed unless that is separately scoped.

Internal workflows and email templates may explain what your team does, but they often do not create a clear contractual framework with the candidate. Candidate terms can record permissions, expectations and key risk points in one place, which is especially important where your agency collects personal information, checks suitability, communicates with employers or manages conduct issues. In recruitment, the factual working arrangement can matter as much as the contract wording, so the document needs to line up with what actually happens in your process rather than simply restating generic legal clauses.

Candidate terms commonly deal with registration and profile information, candidate responsibilities, accuracy of information provided, privacy and consent wording, communication methods, interview or placement expectations, conduct standards, withdrawal from opportunities, and how the relationship can end. Depending on your model, the document may also address background checks, document collection, referral processes or limits around how your agency uses candidate information in connection with roles. The exact content depends on the working arrangement, the supporting documents you already use, and the factual context in which candidates interact with your agency.

The drafting depends on how your agency engages with candidates from first contact through to placement activity. Important details include whether candidates create profiles, upload documents, consent to checks, receive role alerts, or are introduced across multiple clients or sectors. It also matters how your team collects, uses and shares information in practice, because privacy wording needs to reflect the real data flow. If your agency handles sensitive information, regulated roles or more detailed screening steps, those features can change the clauses that need to be included or emphasised.

A template may look convenient, but it often misses the operational detail that matters in recruitment. For example, it may not properly address candidate consents, the way introductions are made, what happens if information is inaccurate, or how your agency communicates opportunities across different clients. Templates also tend to assume a simple process, while many agencies use a mix of forms, platforms, screening steps and manual communications. A tailored document is usually more useful where your agency's process has specific privacy, workplace or compliance touchpoints that need to be reflected clearly.

As an online law firm, we eliminate the headaches of paying us by the hour and finding time to meet with a lawyer in person. We charge a fixed fee, with upfront quotes and transparent pricing, and communicate via phone, email and video chat - whichever suits you! You'll be guided through our process by our expert lawyers, who are Australian-qualified and specialise in technology, intellectual property, contract drafting, corporate and commercial law.

At Sprintlaw, our pricing is transparent and designed for startups and small businesses. Many one-off legal services, including document drafting and reviews, are provided for a fixed fee with an upfront quote before you proceed.

Prices typically range from $250 to $2,500 AUD depending on the complexity and scope of the work. For ongoing support, Sprintlaw Memberships include options such as legal templates, consultations, a legal helpline and credits for services.

If your project is larger or more complex, we will provide a tailored quote after understanding what you need.

Our law firm operates completely online, which means we can help you wherever you are in Australia. We work at The Commons Central - a cool co-working space in Chippendale, Sydney - but our lawyers often work flexibly across various locations.

Our lawyers also work from co-working spaces and home offices in Sydney, Melbourne, Brisbane, Adelaide and Perth, so clients can get help online without needing to meet in person.