Put your company secretariat records into a workable order

Because one company record often depends on another already being accurate. A resolution may refer to directors, shareholders or approvals that are not reflected properly in the register, constitution or earlier paperwork. That can leave the company with documents that look complete individually but do not work well together as a record set. This service looks at the order in which the paperwork should be prepared and how the documents connect, which is especially useful where a company is being reorganised, catching up on records, or trying to tidy up inconsistent governance history.

The process usually begins with reviewing the company structure, current records and the changes or governance issues that need to be addressed. From there, the legal work is mapped into a practical sequence, which may include preparing or updating governance documents, ownership-related records and templates for board or shareholder decisions. You also receive guidance on what should be signed, adopted, stored or actioned next. Requirements and timeframes can vary where outside filings or third-party steps are involved, but the service itself is about getting the legal paperwork and implementation path into better order.

It helps to gather your company constitution, shareholder agreement if there is one, current director and shareholder details, share register, any existing registers, and copies of prior resolutions or governance documents that relate to the issue. If there have been share transfers, director changes, internal restructures or periods where records were not maintained properly, that background is also useful. The more accurately the current position is documented, the easier it is to prepare a compliance set that reflects the company as it actually operates rather than relying on assumptions that may create further gaps.

A resolutions service is usually about documenting one or more specific company decisions. This service is broader and looks at the surrounding compliance file as well, including whether the supporting records, governance documents and implementation steps line up with those decisions. Resolution templates may form part of the work, but they are only one piece of the overall secretariat picture. This is often the better fit where the company needs its records brought into a more coherent state, rather than simply needing one approval document prepared for an isolated transaction or event.

No. This service can improve the quality and consistency of your records and help identify practical next steps, but it cannot promise a perfect compliance position in every future scenario. Ongoing compliance depends on how the company continues to operate, what decisions are made later, and whether records are maintained properly after the work is completed. The right drafting and advice also depend on For Company Secretariat Compliance Pack, the wording should follow your real information flows. For Company Secretariat Compliance Pack, collection points and disclosure practices shape the drafting. information where governance and operational practices overlap. For that reason, the service is best understood as structured legal support, not a permanent compliance sign-off.

As an online law firm, we eliminate the headaches of paying us by the hour and finding time to meet with a lawyer in person. We charge a fixed fee, with upfront quotes and transparent pricing, and communicate via phone, email and video chat - whichever suits you! You'll be guided through our process by our expert lawyers, who are Australian-qualified and specialise in technology, intellectual property, contract drafting, corporate and commercial law.

At Sprintlaw, our pricing is transparent and designed for startups and small businesses. Many one-off legal services, including document drafting and reviews, are provided for a fixed fee with an upfront quote before you proceed.

Prices typically range from $250 to $2,500 AUD depending on the complexity and scope of the work. For ongoing support, Sprintlaw Memberships include options such as legal templates, consultations, a legal helpline and credits for services.

If your project is larger or more complex, we will provide a tailored quote after understanding what you need.

Our law firm operates completely online, which means we can help you wherever you are in Australia. We work at The Commons Central - a cool co-working space in Chippendale, Sydney - but our lawyers often work flexibly across various locations.

Our lawyers also work from co-working spaces and home offices in Sydney, Melbourne, Brisbane, Adelaide and Perth, so clients can get help online without needing to meet in person.